Follow a flip
A consistent property identifier connects purchase documents, renovation costs, loan draws and the sale file.
Flip-project bookkeeping →THE PROPERTY INVESTOR’S LEDGERREMOTE • UNITED STATES
BOOKKEEPING FOR HOUSE FLIPPERS
Every flip has a story.
Keep the numbers together.
From earnest money to the last invoice after closing, DaxCents connects the records behind each property. See what was paid, what remains open and where the next question starts.
Property records · Monthly books · Cleanup & catch-up
One property.
A connected record.
A connected record.
- 01 / PURCHASEClosing + funding
- 02 / RENOVATEInvoices + project detail
- 03 / SELLProceeds + open items
What does a flip bookkeeper help you see?
A bank balance shows the cash in an account. A property record explains the acquisition, renovation, funding and sale activity assigned to a flip. Reconcile the accounts, keep project references intact and show unresolved items beside the reported totals.
Why project costs and bank spending differ →CHOOSE YOUR STARTING POINT
Keep the current project moving.
Bring the earlier ones into focus.
Keep the month current
Reconcile the business accounts while retaining the detail behind each active and recently sold property.
Monthly bookkeeping →Rebuild a missing trail
Inventory older records, find the last supported period and make missing evidence visible before moving forward.
Cleanup and catch-up →A SMALL TOOL FOR A BIG HANDOFF
The sale is complete.
Is the project file?
Use the flip closeout checklist to separate supported records, missing evidence and transactions still expected. Keep late bills from disappearing into the next deal.
Open the closeout checklist ↗CLOSEOUT / WORKING COPY
Before you archive it.
01Match the sale proceeds
02List the final supplier bills
03Assign the open questions
04Keep the revised package
A worksheet, not a client result.FIELD NOTES
Useful at the next
real decision.
THE PROPERTY FILE
Reconcile earnest money at a flip purchase closing
Trace a house-flip deposit from the first payment to the final purchase statement, with a $7,500 worked example and an exception checklist.
Read the guide →THE PROPERTY FILE
Track rehab loan draws from request to bank deposit
Keep requested, approved and funded rehab draws separate. Use a worked draw register to explain fees, partial approvals and missing deposits.
Read the guide →THE PROPERTY FILE
Build a monthly holding-cost schedule for an active flip
Separate actual bills, unpaid amounts and planning estimates while a flip is held. Includes a monthly cost bridge and a delay scenario.
Read the guide →THE QUESTIONS BEFORE THE QUOTE
Let’s open
the file.
Ten practical answers for investors planning the next bookkeeping handoff.
Our approach →01What does bookkeeping for a house flip include?
The property record connects purchase documents, rehab invoices, funding activity, holding costs and the sale closing. Monthly bookkeeping also reconciles the business accounts behind those records. The scope depends on the entities, properties and accounts involved.
Explore flip-project bookkeeping →02Can each flip have its own project record?
Yes. A stable property code keeps transactions, source documents and open questions together. When several properties share a business account, the account reconciliation and the property detail still need to be kept separately understandable.
Build a project folder →03Why does my rehab report differ from money leaving the bank?
The reports may cover different dates, payment accounts or transaction bases. Unpaid bills, card purchases, transfers and refunds can all affect the comparison. First define both totals, then explain the difference with supporting records.
See a comparison example →04How should earnest money connect to the purchase closing?
Keep the original payment evidence and the final settlement statement together. The deposit may be credited in the closing calculation; it should not be mistaken for another new payment. Also identify which entity or person made the original deposit.
Trace an earnest-money deposit →05Can you help organize rehab loan draws?
Draw tracking can be included in the engagement. Keep amounts requested, approved, disbursed and deposited distinct, and connect each stage to its evidence. The lender’s documents determine its process; bookkeeping support does not guarantee funding or approval.
Use a draw-tracking workflow →06How can I see holding costs while a project is still active?
A monthly schedule can connect recorded property costs, supported items awaiting entry and a separately labeled forecast. Keep estimates out of historical totals. That helps explain the current period without presenting a forecast as money already spent.
Build a holding-cost schedule →07Can bookkeeping begin midway through a renovation?
Yes. The first step is to inventory the acquisition, funding and rehab records already available, identify the last supported account reconciliation and list missing evidence. An existing backlog is scoped alongside the current work.
Review cleanup and catch-up →08Is the file finished as soon as the property sells?
Not necessarily. Final supplier bills, refunds and closing questions can arrive later. Keep a closeout list with the evidence needed, a responsible person and a review date. Label preliminary and revised reporting packages clearly.
Keep the last bills visible →09Do you provide tax advice or decide which costs are deductible?
This service organizes bookkeeping records and supporting schedules. Tax treatment, entity advice and return preparation belong with the appropriately engaged tax professional. Keep that decision separate from collecting and tracing the underlying documents.
Read about the service →10What should I prepare for a quote?
Start with the number of active properties and entities, bank and card accounts, bookkeeping software and months needing attention. Mention whether the priority is ongoing support, an unfinished project or a sold-property cleanup. Pricing is quoted after scope is understood.
Describe your project →